Audio Visual Installation for Administration Building
CRAIG COUNTY, VIRGINIA
The County of Craig hereby solicits quotes from qualified Offerors for the installation and
equipment build for the audio-visual system for a Board of Supervisors meeting room at the
soon to be newly renovated Carter Bank Building.
The Board of Supervisors requires surround sound, monitors, audio and visual recording
system for their meeting room that holds seventy-nine (79) people and is 1150 square feet.
The system will need to prioritize clear audio for both in-person and remote participants,
high-quality video for streaming and ease of use for various users.
AUDIO SYSTEM COMPONENTS- Up to 8 microphones, a digital signal processor, speakers
preferably wall mount.
VIDEO DISPLAY SYSTEM- Main Display: Large commercial-grade 4K LED displays or a high
lumen
laser projector, depending on room size.
Confidence Monitors: Smaller screens facing the presenters/ board members so they can see
what the public sees. High-definition cameras with auto-tracking features to automatically
focus on the speaker. Live Streaming/Recording Hardware: A dedicated encoder to stream
platforms like YouTube/Facebook for public transparency
CONTROL AND CONNECTIVITY-touch panel controller, wireless presentation and table
connectivity to share screens. HDMI/USB-C cubbies built in to meeting table.
INFRASTRUCTURE AND INSTALLATION- Consider cabling, acoustic treatment for space
and equipment storage for a secure ventilated area for housing processors and amplifiers.
In accordance with VA Code §2.2-4303. Methods of Procurement, A. and Virginia Public
Procurement Act (VPPA) Request for Proposal, competitive negotiation under $100,000.00.
You may mail electronic proposal to abryson@craigcountyva.gov or mail proposal to County
Administrator’s Office, 108 Court Street, New Castle, Virginia 24127.
Request for Proposal open May 14th , 2026, and close 12 pm June 17th, 2026.
The Craig County Board of Supervisors reserves the right to reject any and all
proposals, including the lowest proposal, or to waive any informality in the
proposal process.
COUNTY OF CRAIG
R.R. Dan Collins
COUNTY ADMINISTRATOR
