By Aila Boyd
aboyd@mainstreetnewspapers.com
The Craig County School Board unanimously approved a reimbursement resolution Dec. 16 declaring its intent to repay the school division for certain capital improvement costs using future state grant funds.
The resolution, identified as R2026-01, allows Craig County Public Schools to reimburse itself for expenditures related to a capital project with proceeds from one or more grants expected to be awarded by the Commonwealth of Virginia. The resolution applies to qualifying expenses paid on or after Oct. 17, 2025.
According to the resolution, the school division has already advanced funds to cover project-related costs and expects those funds to be available only temporarily. The board determined it is necessary to reimburse the division using grant proceeds once they are received.
The capital project covered by the resolution has a maximum expected cost of $122,400. All expenditures associated with the project are considered properly chargeable to a capital account under federal income tax guidelines.
The resolution also establishes a timeline for reimbursement, requiring the school division to formally allocate grant proceeds to reimburse eligible expenses within 18 months after the later of when the expense is paid or when the project is placed into service or abandoned. In no case may reimbursement occur more than three years after an expenditure is paid.
The measure took effect immediately upon passage.
Vice Chair Darren Gilreath, representing the Simmonsville District, made the motion to approve the resolution. It was seconded by Heather Matheney of the Craig Creek District and approved unanimously by the board.